Job title

Accounts Supervisor

Full time, Permanent

Based at Havant

40 hours per week

Reports to:

Head Of Business

Role family

Accounts

Management responsibility

for others? Yes

Manager / Specialist

Role Purpose: To maintain and control the management information systems, keep legally sufficient accounts for Cambridge Garages and provide high quality information and services

This job description is not contractual and may be subject to change at any time in line with the needs of the business.

The primary responsibilities of this role are as follows:

• Report daily transactions & ensure bank and petty cash are reconciled.
• Check that all operational and general purchases are posted into the ledgers correctly, paid in due course and reconciled.
• Working with the vehicle administrator ensure customer sales (invoices and credits) and any other income are posted into the accounts correctly, paid in due course and reconciled, minimising aged debt.
• Responsible for archive filing of all accounting, documents & records
• Guide accounting clerical staff by coordinating activities and answering questions.
• Prepare financial reports as required by collecting, analysing, and summarising account information and trends.
• Payroll if required
• Maintain customer confidence and protect operations by keeping financial information confidential
• Secure financial information by completing data base backups
• Maintain financial security by following internal controls
• Able to contribute to any financial projects that may arise
• Specific duties will vary from time to time in line with the business needs

Supported by the Consulting Accountant:

• Prepare monthly management information and accounts
• Prepare budgets and forecast as and when required
• Prepare year end accounts to a standard that can be published with as few adjustments as possible.
• Prepare asset, liability, and capital account entries including depreciation and sale.
• Prepare & pay Insurance, VAT, rates and other regulatory charges including as appropriate pension & N.I.
• Set up accruals and pre-payments
• Deal with auditors, preparing schedules required and answering queries.
• Contribute, and work with, any system changes.

Role specific competencies

• This role requires an AAT Level 4 qualified accountant.

• Experience of a widely used accounting system and Microsoft Office applications is essential.
• It also requires at least 3 years’ experience in an active accounting role at a medium sized company.
• Good inter-personal skills and an ability to communicate are both essential.

Job title

Accounts Administrator

Full time, Permanent

Based at Havant

40 hours per week

Reports to:

Head Of Business

Role family

Accounts

Management responsibility

for others? No

Manager / Specialist

Role Purpose: To support the day to day running of the business accounts

The primary responsibilities of this role are as follows:

• Reconcile individual department daybooks with credit card transaction reports & ensure all cash is collected from relevant departments.
• Reconciliation of bank statement
• Reconciliation and responsible for petty cash
• Key in high levels of purchase ledger & Volvo invoices
• Credit control
• Maintain and update staff Holidays on holiday spreadsheet
• Maintain and update spreadsheet for overdue insurance related invoices
• Ordering and maintaining stationary supplies
• Reconcile purchase ledger statements and request copies when needed
• Run monthly supplier cheque run
• Create sales ledger and purchase ledger accounts when needed
• General admin duties
• Reconcile sales/purchase ledger with nominal ledger @ month end
• Take accounts related calls from customers/suppliers
• Use Experian to keep track of customer credit limit updates
• Keep records up to date re: customers/suppliers
• Maintain accurate a-z filing system for purchase ledger invoices etc
• Provide backup and holiday cover to the Vehicle Administrator

Personal Requirements:

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